Video advertising is difficult — there are quite a few steps for a single piece of content material, from ideation and writing the script to enhancing, visuals, and packaging. Working with different individuals provides much more complexity.
Whether or not you’re working with a group or by your self, the suitable video manufacturing template will assist you keep organized and constant.
These are the perfect templates I’ve come throughout that will help you do exactly that.
monday.com: A video manufacturing template with built-in funds monitoring
monday.com is a versatile and highly effective venture administration resolution. It’s scalable, versatile, and helpful throughout your total enterprise from HR and accounting to advertising, gross sales, and buyer success. You should utilize its automations, customizable relational databases, and integrations to construct full-fledged enterprise methods that work the way you do.
You may attempt it free so long as you’d like with as much as two customers.
The free plan comes with over 200+ templates, three venture boards, eight column varieties, and entry to the monday.com cell app.
Extra on monday.com: monday.com Evaluation | monday.com vs Wrike | monday.com vs Airtable.
monday.com gives their very own templates and an enormous library of choices created by monday.com customers. I are likely to want these created by precise customers as a result of it’s extra probably that the template was created out of necessity.
You’re extra prone to get one thing nearer to an precise video manufacturing workflow, which is why this explicit template is my favourite.
It contains a number of pre configured views, together with a activity administration board for assigning and monitoring video work, customizable dashboards for visualizing analytics, and a video request kind. You may simply add new views, construct onto the present system, or edit current views to match your wants.
As you create new duties, there’s a discipline for estimated funds. When the duty is full, you’ll be able to add your precise funds to match.
All of that is mechanically up to date on the primary dashboard, displaying your estimated spend, precise spend, remaining funds, and extra. When you work with purchasers, you’ll have the ability to set a funds for every consumer and observe that as properly.
ClickUp: A beginner-friendly video manufacturing template for groups
ClickUp is a feature-rich and user-friendly venture administration software program. This makes it excellent for groups (or particular person customers) who want a straightforward method to hold observe of video manufacturing duties, belongings, SOPs, and extra.
It has among the best free plans, permitting for limitless customers and limitless duties. The most important limitations are space for storing, integrations, visitor permissions, and superior venture views.
Nonetheless, it’s a fantastic choice if you wish to get began and onboard your group totally free.
Extra on ClickUp: ClickUp Evaluation | ClickUp vs Asana | ClickUp vs Notion.
This template is nice for groups as a result of it’s simply adaptable to totally different manufacturing workflows. It comes with 9 customized statuses that mirror real-world video manufacturing levels, all the way in which from idea by way of last enhancing and publication.
As a result of these statuses already map to typical manufacturing milestones, you received’t should do a ton of tweaking earlier than your group can begin utilizing it.
It additionally contains three pre configured views centered round group collaboration.
There’s a venture record for prime degree planning, a manufacturing course of view for day-to-day work, and a premiere view that’s helpful for launch planning.
Probably the greatest elements of this template is all of the customized fields. Out of the gate, there are 14, protecting every thing from location particulars and employees necessities to tools, collaborators, classes, and extra.
All of those fields make it simple for managers to slice and cube the info nevertheless they need. Must see which places are utilizing a selected piece of apparatus and when? No downside.
Except for what the template comes with, you’ll be able to simply add a Gantt chart, dependency warnings, time-tracking, and different superior capabilities if you might want to.
TeamGantt: A video manufacturing template to visualise your manufacturing schedule
TeamGantt is a venture administration resolution constructed round Gantt charts. It’s nice for visualizing initiatives and duties with dependencies, assignees, due dates, and anything you might want to see at a excessive degree.
It’s significantly helpful in the event you’re managing loads of video manufacturing work that overlaps or lasts longer than a couple of weeks.
You may attempt it totally free with one venture and as much as two collaborators. It’s not one thing you’ll have the ability to keep on endlessly, however you’ll be able to attempt it and see if it’s proper in your group earlier than upgrading.
Extra on TeamGantt: TeamGantt Evaluation.
By default, the template is segmented into three phases — pre-production, manufacturing, and post-production. Inside every section, you’ll have the ability to outline goals and break them down into actionable steps.
Viewing all of this on a Gantt chart makes it simple to visualise the method and establish work that may occur on the identical time vs these which might be depending on different duties.
Possibly you might want to full the script earlier than you begin casting actors.
However on manufacturing day, it doesn’t matter whether or not audio or lighting tools is ready up first. A Gantt chart helps you lay all of this out and transfer issues round in a couple of clicks.
TeamGantt additionally allows you to set milestones, that are nice for managing longer manufacturing cycles. You may break months-long processes into shorter sprints to make planning extra manageable.
This template is nice for one-off video initiatives, however TeamGantt additionally has a free video sequence planning template in the event you need assistance visualizing and planning a number of movies as a substitute.
Notion: A pre and publish video manufacturing template for YouTube
Notion is a productiveness platform that mixes collaborative paperwork with spreadsheets and relational databases. You should utilize it to handle initiatives, budgets, SOPs, bills, advertising plans, and extra. Nonetheless, it’s not set as much as do any of these issues out of the field. It’s extra of a clean slate you’ll be able to flip into no matter you need.
That mentioned, there are millions of Notion templates you can begin with as a substitute of ranging from scratch.
There’s a free plan for people or groups of as much as 10. For groups, it’s extra of a free trial than a free plan as you’ll probably hit limits on workspaces that you just’ve shared with different customers.
Extra on Notion: Notion Evaluation | Notion vs Asana | Notion vs Confluence.
Like monday.com, Notion has an enormous library of templates created by its customers. My favourite video manufacturing template for the platform is part of that library.
Reasonably than a spot to trace and handle work throughout a number of movies, this template is hyper centered on every thing you might want to create and publish a single YouTube video. It comes with a bit for packaging, a full importing guidelines of issues to take a look at, an space for writing your script, and even an space to plan every thing out.
When it comes to packaging your video, you’ll have the ability to collect thumbnail inspiration, your individual sketches and concepts, and several other variations of your last thumbnail so every thing is centralized in a single place.
You should utilize the planning space to make an inventory of duties you might want to get achieved, which is useful in case your record is comparatively quick.
Though this template is easy, it’s a fantastic place to begin in order for you granular management over what occurs with every particular person video. You can also make a brand new copy of it for every video and add it to your current venture administration system.
Airtable: Customizable templates for high-volume video manufacturing
Airtable is a relational database platform that mixes every thing you’re keen on about spreadsheets with superior data-tracking capabilities. I’ve used it for years with my group for monitoring content material at scale, managing income knowledge, and analyzing efficiency throughout hundreds of items of content material.
There’s a strong free endlessly plan that’s place to begin for anybody new to the platform.
It comes with seats for as much as 5 editors, and the 1,000 information per base restrict probably received’t influence your potential to deal with your video manufacturing wants for fairly some time.
Extra on Airtable: Airtable vs Asana | Airtable vs Smartsheet | Airtable Alternate options.
Template 1: For managing video manufacturing in-house
When you’re not outsourcing video manufacturing to a 3rd get together, this template provides you every thing you might want to hold observe of labor each step of the way in which. It’s set as much as work throughout a number of platforms, places, expertise businesses, and groups, making it nice for companies of all sizes.
Every desk has quite a few views that will help you and your group visualize every thing, together with tables, calendars, Kanban boards, galleries, types, and timelines.
Out of the field, this template has a ton of helpful capabilities. First, you’ll be able to add everybody out of your group as a useful resource on the manufacturing group desk. You may assign every individual to a selected platform or group, give them a title, and hold observe of all their contact data.
From there, you’ll be able to add data for the entire expertise you’ve labored with, together with totally different expertise reps who may help you get in contact with extra individuals in the event you want it.
For every individual, you’ll be able to be aware down the standing of their contract, who their rep is, what number of movies they’ve been concerned with, and their headshot.
The video tracker is probably the most superior desk with over a dozen customized fields together with standing, platform, lead, due date, class, size, and extra. It’s also possible to simply add new fields to any desk, and you may select from greater than 15 totally different discipline varieties.
General, this video manufacturing template is nice out of the field with loads of room to customise as wanted.
Template 2: For outsourcing to numerous businesses
When you outsource a few of your video manufacturing work to totally different brokers, you’ll be able to adapt the template above to be just right for you or you should utilize this template which features a few further tables to maintain outsourced work organized.
You may even mix your favourite elements of each of those templates collectively in the event you’re keen to place within the time to find out how.
This template has loads of the identical components because the earlier template. Nonetheless, this one has further tables for businesses, company contacts, scenes, pictures, and props and places.
Not solely does it allow you to hold observe of outsourced work, it additionally allows you to get extra granular with video manufacturing planning and monitoring by breaking movies up into scenes and every of these scenes into particular person pictures.
I like this setup as a result of it allows you to actually plan out the video you need earlier than giving it to a 3rd get together to create for you.
You’ll additionally have the ability to arrange your whole in-house employees and assign work to them, too. So it really works simply as properly in the event you deal with a part of the method in home and outsource the remainder.
And similar to with the opposite template, you’ll be able to simply edit fields, add new fields, create new tables, and alter it as wanted to make it be just right for you and your group.
Excel, Phrase, and PDF video manufacturing templates
Not everybody wants a full-blown system to handle video manufacturing. When you’re a solo content material creator otherwise you’re managing a group that simply produces a handful of quick movies per 30 days, a spreadsheet or doc may be higher for you.
You received’t get as many collaborative options, automations, or something like that, however you received’t be tempted to over complicate your course of both.
Template 1: A fundamental pre-production template
Smartsheet is a robust relational database and enterprise app constructing resolution. It doesn’t have a free plan, however you’ll be able to obtain lots of its templates for Excel, Google Sheets, and PDF to make use of them with the instruments you have already got.
When you’re all for studying extra, you’ll be able to take a look at our full Smartsheet evaluation. In any other case, we’re going to give attention to its free spreadsheet and doc templates.
Many individuals rush by way of pre manufacturing to get to the enjoyable half. However the true magic occurs once you take the time to plan forward. This free template accommodates an in depth record of motion gadgets you need to care for earlier than you begin the creation course of.
Every motion merchandise has its personal standing, precedence, due date, assignee, and notes so you’ll be able to simply assign these to individuals in your group if you might want to.
It’s also possible to edit the steps, add new ones, or take away those you don’t want.
Though this template is extremely easy, it forces you to suppose by way of the method earlier than you begin, which generally leads to the next high quality video.
Template 2: An expandable manufacturing guidelines plus visible timeline
This Smartsheet template is sort of similar to the primary one, but it surely has some further options.
Most notably, you’ll be able to set a begin and finish date for every activity. When you’ve achieved so, you’ll mechanically see a color-coded timeline view of the work concerned.
On high of the added timeline view, there are additionally empty duties you should utilize so as to add your individual. This makes it simple to transcend pre manufacturing if you wish to. For instance, you possibly can add script writing, filming, enhancing, and publish manufacturing duties for an entire view of the whole venture.
Colours are primarily based on the standing of every activity, so that you’ll have the ability to see progress because it unfolds.
You and your group can mark duties as in danger in the event that they’re beginning to fall behind otherwise you don’t have the sources to finish them.
These duties present as a unique colour up immediately in timeline view, making it simple for managers to see what’s happening with out having to dig into the small print.
How to decide on the perfect video manufacturing template for you
I’m an enormous fan of attempting issues out myself. I like to recommend attempting out a couple of of the templates above and actually stepping into them earlier than making any selections or rolling it out to your group. This allows you to perceive how the software program works, what may have to alter, what you want, and what you don’t like.
Since all of them are free and the entire instruments have a free plan, there’s nothing to lose by doing so. Finally, there’s actually nothing fairly like your individual fingers on expertise.
SEE: Take a look at the finest free venture administration instruments and open supply venture administration software program in the event you’re seeking to minimize prices.
Hold the next issues in thoughts as you check out totally different choices.
Manufacturing quantity
Some templates work properly for one-off movies, whereas others are constructed to handle a number of movies and sophisticated timelines. If you have already got a venture administration resolution, one thing like a guidelines may fit higher since you may make a duplicate for every video and hyperlink to it out of your venture tracker.
Nonetheless, it will change into unmanageable at scale. It’s possible you’ll want to think about automations, getting extra conversant in the instruments you’re utilizing, and customizing the template you select to work in your excessive quantity wants.
When you’re searching for a greater method to handle the entire work, a extra sturdy template is a greater place to start out.
SEE: Be taught concerning the totally different sorts of venture administration methodologies to see which one is finest for you and your group.
How a lot time you could have
Templates are place to start out and so they may even assist new groups or newbies outline their processes and workflows. However in the event you’ve already established workflows, it’ll probably take time to adapt the template you select.
Some instruments are extra inflexible however simpler than others. This needs to be taken under consideration when deciding which platform and template to make use of.
When you prefer to tweak each single element your self, a relational database choice might be one of the simplest ways to go. When you want one thing that works proper out of the field, a extra conventional venture administration resolution shall be a greater match.
Simply want a spot to maintain observe of the fundamentals and get concepts on paper? A spreadsheet or doc goes to be your finest pal.
Working by your self vs with a group
When you’re working with different individuals to create and publish movies, you could have much more to think about. How shortly can your group study a brand new platform? Do they want granular step-by-step directions and assignments or can you retain issues greater degree? How are you going to make sure nobody burns out? What sorts of data do you might want to share together with your boss? How are you going to collaborate with each other?
SEE: Take a look at the finest on-line collaboration instruments for groups.
Solo customers don’t have to fret about any of that. As an alternative, you’ll be able to take into consideration the way you prefer to work and what sorts of options you favor.
Particular wants or preferences
Past the fundamentals, there are particular templates which might be constructed for particular eventualities or include options you received’t discover elsewhere. For instance, not each template has a built-in funds tracker or Gantt chart.
In lots of circumstances, you’ll be able to simply add these in however it might be sooner and simpler to start out with a template that already has it.
Greatest practices for utilizing video manufacturing templates
I’m the kind of individual that likes to attempt new issues, query each step of a workflow, and automate as a lot as potential. Nonetheless, that has to come back with a steadiness of ready lengthy sufficient to see if one thing will work, questioning the suitable issues, and understanding when automation isn’t the perfect resolution.
At the start, I encourage you to select a platform and template, and keep it up for a minimum of a couple of months. That’s one of the simplest ways to know what works for you and what doesn’t.
Leaping to one thing else too shortly can have a damaging influence in your group, too.
Listed here are another finest practices to bear in mind:
- Construct a repeatable workflow that works for each video.
- Don’t be afraid of creating small tweaks and updates as you go.
- Keep away from anticipating an ideal resolution from day one.
- Create and preserve dwelling documentation that modifications when it must.
- Get common suggestions from everybody utilizing your system.
- Don’t rush by way of planning and pre manufacturing.
General, a template is simply a place to begin. For some, it might work proper out of the field however most individuals might want to make some changes to make it work for them. google