Many corporations relied on Microsoft Undertaking as a consequence of its central position within the Microsoft ecosystem. It’s usually handy for corporations which can be already devoted to the Microsoft software program stack to take action. Nevertheless, when examined by itself, Microsoft lacks lots of the mission administration options customers count on from their enterprise software program.
The mission administration software program subject has grown astronomically, even for customers who need free or low price software program. Whether or not you’re a person, a small enterprise or a bigger group that wants a greater system for managing mission workflows and duties, these Microsoft Undertaking alternate options are nice choices for a spread of budgets and wishes.
Learn the total Microsoft Undertaking overview for extra info.
High Microsoft Undertaking alternate options comparability desk
Here’s a head-to-head comparability of the very best Microsoft Undertaking alternate options.
| Our score (out of 5) | Free plan | Pricing | OneDrive integration | Over 5 GB file storage | |
|---|---|---|---|---|---|
| monday.com | 5 | Sure | $9 consumer/month | Sure | Greater tiers |
| ClickUp | 5 | Sure | $7 consumer/month | Sure | Limitless in paid tiers |
| Smartsheet | 3.8 | Sure | $7 consumer/month | Sure | 20 GB to limitless in paid tiers |
| Wrike | 4.6 | Sure | $9.80 consumer/month | Sure | As much as 15 GB |
| Teamwork | 3.7 | Sure | $5.99 consumer/month | Sure | 50 GB to 500 GB in paid tiers |
| TeamGantt | 4.5 | Restricted | $19 consumer/month | No | Data not offered |
| Jira | 4.6 | Sure | $8.15 consumer/month | Sure | 250 GB to limitless storage on paid tiers |
| Notion | 4.5 | Sure | $8 consumer/month | Sure | Limitless file uploads on paid tiers |
| Confluence | 4.5 | Sure | $6.05 consumer/month | Sure | 250 GB to limitless storage on paid tiers |
monday work administration: Finest all-round alternative
Our score: 5 out of 5
monday work administration is a web-based suite that helps milestone monitoring, analytics and workflow automation, which provides it the sting over smaller mission administration open supply apps. A desktop model can also be out there. monday work administration runs on Home windows and macOS and helps iOS and Android cell gadgets. It additionally works with Microsoft Groups, Google, Slack, Dropbox, Zoom and Outlook.
Why we picked monday work administration
We chosen monday work administration as a consequence of its versatility, in depth superior options and talent to serve the wants of assorted groups throughout varied industries. It additionally permits customers to handle each fundamental and complicated tasks with ease.
For extra info, learn the total monday work administration overview.
Pricing
- Particular person: $0 for as much as two seats.
- Primary: $9 per seat per 30 days, billed yearly, or $12 per seat billed month-to-month.
- Customary: $12 per seat per 30 days, billed yearly, or $14 per seat billed month-to-month.
- Professional: $19 per seat per 30 days, billed yearly, or $24 per seat billed month-to-month.
- Enterprise: Quotes out there upon request.
Options
- Undertaking views embody Gantt charts in addition to kanban and dashboards.
- Analytic instruments present real-time knowledge for reporting budgets and prices.
- Collaboration and communication instruments are included within the app.
Integrations
Fashionable integrations supplied by monday work administration embody Zoom, Slack, Google Drive, OneDrive, Salesforce and NetSuite. Integrations are restricted throughout plan tiers, with most not out there within the Particular person plan.
Professionals and cons
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ClickUp: Finest for groups on a funds
Our score: 5 out of 5
ClickUp is one other web-based mission administration all-in-one bundle that may run on Home windows, macOS, Android or iOS. It integrates with Slack and Zoom, and it might sync your cloud storage, calendars and messaging apps. Its mission administration options work as anticipated, however ClickUp additionally helps workforce collaboration, documentation administration, whiteboarding and kanban. When bought yearly, its subscriptions are a number of the most reasonably priced options available on the market for small companies.
Why we picked ClickUp
We chosen ClickUp as a result of it balances affordability with high quality options, and it affords a beneficiant free plan that features many of the obligatory options required to run a mission efficiently.
For extra info, learn the full ClickUp overview.
Pricing
- Free Perpetually: $0; greatest for private use.
- Limitless: $7 per consumer per 30 days, billed yearly, or $10 per consumer per 30 days, billed month-to-month.
- Enterprise: $12 per consumer per 30 days, billed yearly, or $19 per consumer per 30 days, billed month-to-month.
- Enterprise Plus: $19 per consumer per 30 days, billed yearly, or $29 per consumer per 30 days, billed month-to-month.
- Enterprise: Quote out there upon request.
Options
- Agile mission administration options help sprints, roadmaps and backlogs.
- Customizations don’t require codes or add-ons.
- Whiteboards permit distant groups to collaborate visually.
Integrations
Fashionable integrations embody Slack, HubSpot, Webhooks, OneDrive, Google Drive, Zoom and Salesforce. All plans have entry to 50+ integrations, together with Zapier and Make. Just a few integrations are restricted to paid plans together with OneDrive, Google Drive and Dropbox.
Professionals and cons
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Smartsheet: Finest for spreadsheet followers
Our score: 3.8 out of 5
Smartsheet is a versatile cloud-based mission administration system that runs on Home windows, macOS, Android and iOS. Every new mission begins with a grid view — primarily based on a standard spreadsheet interface — that may be changed into a Gantt, calendar or card view. Past mission administration, Smartsheet affords collaborative, workflow and content material administration parts that help dashboards, studies and types for knowledge enter. Smartsheet integrates with Microsoft Groups, Google and extra.
Why we picked Smartsheet
We picked Smartsheet as top-of-the-line Microsoft mission alternate options for its user-friendly interface and its versatility. It could actually deal with easy process monitoring, complicated mission planning and even large-scale mission portfolios. Smartsheet additionally affords varied templates that may be personalized to suit totally different mission wants, making it a versatile instrument for various industries and mission varieties.
For extra info, learn the full Smartsheet overview.
Pricing
- Free: $0 for one consumer and as much as two editors.
- Professional: $7 per consumer per 30 days, billed yearly, or $9 per consumer per 30 days, billed month-to-month. A free trial is out there.
- Enterprise: $25 per consumer per 30 days, billed yearly, or $32 per consumer per 30 days,billed month-to-month. A free trial is out there.
- Enterprise: Quotes out there upon request.
Options
- Pre-built templates make constructing out tasks quick and straightforward.
- Proofing function lets groups give suggestions and markup content material within the platform.
- Automations might be created from scratch or constructed utilizing preloaded templates.
Integrations
App integrations in Smartsheet embody Webex, Okta, Microsoft Groups, Slack, Tableau, ChatGPT, Zapier, OneDrive, Google Drive, Microsoft Excel and extra. Integrations are restricted throughout plan tiers, however most can be found within the free model. However some, like Tableau, Microsoft Energy BI and Adobe CC, are restricted to greater tiers.
Professionals and cons
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Wrike: Finest for energy customers
Our score: 4.6 out of 5
Wrike is a cloud-based mission administration instrument that runs on Home windows, macOS, Android and iOS. It’s a complete software program that’s particularly well-suited to bigger companies that want plenty of options. Totally configure the workspace with customized merchandise varieties, dynamic request types, pre-built templates and extra.
Why we picked Wrike
Enterprise customers with totally different groups throughout varied departments will discover Wrike useful as a Microsoft Undertaking various. You’ll be able to simply adapt the platform to your workforce’s and total group’s workflow, making it useful for enterprise companies with a number of departments and groups working concurrently on totally different tasks.
For extra info, learn the full Wrike overview.
Pricing
- Free: $0 per consumer per 30 days.
- Crew: $9.80 per consumer per 30 days.
- Enterprise: $24.80 per consumer per 30 days.
- Enterprise: Quote out there upon request.
- Pinnacle: Quote out there upon request.
Options
- Proofing and doc administration.
- Wiki information base creation inside the instrument.
- Automation Engine which accelerates workflows and notifications.
Integrations
Wrike affords over 400 out there app integrations and the flexibility to construct your personal connections with their API. Integrations embody OneDrive, Google Drive, Okta, QuickBooks and HubSpot. Sure integrations, like Adobe Inventive Cloud, NetSuite and Salesforce are restricted throughout plan tiers.
Professionals and cons
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Teamwork: Finest for shopper service groups
Our score: 3.7 out of 5
Teamwork is a cloud-based mission administration instrument that can also be out there as a desktop app for Mac and Home windows and a cell app for iPhone and Android. It’s particularly designed for client-facing work akin to advertising and consulting groups, which units it other than different mission administration apps. For instance, Teamwork consists of billing and invoicing instruments, whereas many different mission administration instruments don’t.
Why we picked Teamwork
We select Teamwork as one of many top-rated Microsoft Undertaking alternate options as a result of it affords varied options that serve the wants of client-focused groups. Companies, skilled service groups and inventive groups will discover Teamwork useful. It consists of the aptitude to assist groups handle mission budgets, invoices, workload capability and extra.
For extra info, learn the full Teamwork overview.
Pricing
- Free ceaselessly: No price for as much as 5 customers.
- Starter: $5.99 per consumer per 30 days, billed yearly, or $8.99 per consumer per 30 days, billed month-to-month.
- Ship: $9.99 per consumer per 30 days, billed yearly, or $13.99 per consumer per 30 days, billed month-to-month.
- Develop: $19.99 per consumer per 30 days, billed yearly, or $25.99 per consumer per 30 days, billed month-to-month.
- Scale: Quotes out there upon request.
Options
- Billing and invoicing administration instruments are included within the software program.
- Google Chrome extension and Gmail add-ons can be found.
- Undertaking threat administration helps groups mitigate threat.
Integrations
In Teamwork, integrations are restricted throughout all tiers, a few of which embody Microsoft Undertaking, OneDrive, Microsoft Groups, Google Drive and Harvest. Zapier is out there in all plans.
Professionals and cons
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TeamGantt: Finest for Gantt charts
Our score: 4.5 out of 5
TeamGantt is a cloud-based, Gantt-focused mission administration instrument that runs on Home windows, macOS, Android and iOS. As its identify implies, TeamGantt affords the flexibility to create colourful Gantt charts with a easy drag-and-drop perform. TeamGantt affords extra options, together with time monitoring, calendar and checklist views, mission historical past and extra.
Why we picked TeamGantt
TeamGantt is likely one of the greatest Microsoft Undertaking alternate options for its visible mission planning functionality that enables customers to create Gantt charts and timelines. Its drag-and-drop scheduling functionality makes it straightforward to handle tasks and timelines. This helps in visualizing mission schedules and dependencies, making it simpler to trace progress.
For extra info, learn our full TeamGantt overview.
Pricing
- Free: No price for 1 supervisor and a pair of collaborators.
- Lite: $19 per supervisor per 30 days, billed yearly, or $24 per consumer per 30 days, billed month-to-month.
- Professional: $49 per supervisor per 30 days, billed yearly, or $59 per consumer per 30 days, billed month-to-month.
- Enterprise: $99 per supervisor per 30 days, billed yearly or month-to-month.
Options
- A number of mission views past simply Gantt charts.
- Many pre-made mission templates.
- Shake function which fixes violations in dependent duties.
Integrations
Out there app integrations embody Jira, Slack, Dropbox, Zapier and Trello. By way of integration choices, they’re extra restricted than most, however you may develop extra with Zapier.
Professionals and cons
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Jira: Finest for software program dev groups
Our score: 4.6 out of 5
Software program improvement groups have very particular mission administration calls for, and it may be difficult to configure a extra basic platform to fulfill these wants. This is the reason Jira is the highest possibility for software program improvement groups, as it’s designed particularly for them and affords options like problem monitoring and agile templates. Jira might not be the very best match for non-software groups as a consequence of these particular options, however it excels at what it’s designed to do.
Why I selected Jira
I selected Jira due to its many explicit options that help software program improvement workflows. Plus, Jira integrates seamlessly with different Atlassian merchandise akin to Trello and Confluence, which are sometimes higher suited to non-software groups. Jira additionally integrates with greater than 3,000 exterior apps so you may join it with virtually every other mission administration platform.
For extra info, learn our full Jira overview.
Pricing
- Free: $0 for as much as 10 customers.
- Customary: $8.15 per consumer per 30 days billed month-to-month and $850 yearly for 1 to 10 customers.
- Premium: $16 per consumer per 30 days billed month-to-month and $1,600 yearly for 1 to 10 customers.
- Enterprise: Begins at $141,000 a yr for 800+ customers. Solely out there for corporations with greater than 800 staff. Annual billing solely.
Options
- Select from six mission views: checklist, calendar, board, timeline, abstract and overviews.
- Handle sources and workloads with devoted instruments.
- Browse software program improvement templates which can be tailor-made to varied agile methodologies.
- Construct automations on all plans (together with the free one).
Professionals and cons
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Notion: Finest for content material groups
Our score: 4.5 out of 5 (if relevant)
Notion is a novel platform that mixes mission administration options with content material creation, word taking and wiki constructing instruments. You’ll be able to select from 50+ content material blocks to create to-do lists, add media, embed databases and import info from 500+ exterior merchandise. Notion’s options are a lot easier than Microsoft Undertaking’s, so it’s not the only option for groups trying to do complicated mission administration. Nevertheless, Notion is a good possibility for content-focused groups who need one platform that can work for each word taking and managing tasks.
Why I selected Notion
I selected Notion due to its content material creation and note-taking instruments, which assist it to face out within the crowded mission administration subject. With greater than 50 content material blocks and over 10,000 templates to select from, you should utilize Notion to handle many various kinds of information and data along with managing tasks.
For extra info, learn our full Notion overview.
Pricing
- Free: This ceaselessly free plan prices $0 and permits customers to add information as much as 5 MB and affords a 7-day web page historical past.
- Plus: This plan prices $10 per consumer per 30 days billed yearly or $12 per consumer per 30 days billed month-to-month.
- Enterprise: This plan prices $15 per consumer per 30 days billed yearly or $18 per consumer per 30 days billed month-to-month.
- Enterprise: This plan requires a customized pricing quote from the gross sales workforce and consists of further options akin to limitless workspaces and limitless extensions.
Options
- Select from 50+ content material blocks.
- Use the wiki constructing options for information administration.
- Browse greater than 10,000 templates.
- Simple-to-learn mission administration options.
Professionals and cons
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Confluence: Finest for superior information administration
Our score: 4.5 out of 5 (if relevant)
If Notion’s content material administration options aren’t strong sufficient on your wants, then I like to recommend testing one other Microsoft Undertaking various referred to as Confluence. This software program from Atlassian is constructed for highly effective information administration and consists of options akin to a sophisticated search perform and real-time editor collaboration. Confluence additionally features a actually cool native whiteboard function to advertise visible workforce collaboration.
Why I selected Confluence
I selected Confluence due to its information administration and workforce collaboration instruments, such because the superior search perform and native whiteboard function. It integrates with each Jira and Trello for mission administration in addition to many exterior apps, making it simpler so that you can join it to the remainder of your enterprise software program stack.
For extra info, learn our full Confluence overview.
Pricing
- Free: $0 for 10 customers, which solely applies to the month-to-month subscription.
- Customary: $6.05 per consumer per 30 days billed month-to-month or $600 yearly for one to 10 customers.
- Premium: $11.55 per consumer per 30 days billed month-to-month or $1,150 yearly for one to 10 customers.
- Enterprise: For groups with greater than 800 customers; solely billed yearly. Contact Confluence gross sales for pricing info.
Options
- Doc and information base creation.
- Whiteboard function for visible workforce collaboration.
- Superior search makes it straightforward to search out content material.
- Nested web page bushes for straightforward group of paperwork.
Professionals and cons
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Is Microsoft Undertaking value it?
Although Microsoft Undertaking has many benefits, it additionally has some disadvantages you might want to think about.
Steep studying curve
Microsoft Undertaking is designed with skilled mission managers in thoughts, which presents a really steep studying curve as a result of variety of options. Even superior mission managers will want time to show themselves learn how to use the instrument. It isn’t significantly intuitive and positively not geared in the direction of rookies.
Not user-friendly
On an analogous word, Microsoft Undertaking just isn’t essentially the most user-friendly mission administration instrument on the market. Whereas the 2019 model considerably up to date the consumer interface, the sheer variety of options could make it time-consuming to search out the precise one you’re on the lookout for. Some customers complain that a lot of the instrument’s performance goes unused, they usually discover it irritating to wade via all of the choices.
Lack of sure options
Whereas Microsoft Undertaking consists of virtually any mission administration function you may think about, it lacks in different departments. That’s as a result of it was designed with the idea that you’ll be utilizing different Microsoft merchandise for different capabilities, akin to Groups for communication and OneDrive for doc administration. When you’re not already a part of the Microsoft ecosystem, you then’ll want to hunt out extra instruments moreover Microsoft Undertaking to compensate for the shortage of options.
Price
By itself, Microsoft Undertaking just isn’t the least costly mission administration software program out there. It doesn’t provide a forever-free plan, and its entry-level pricing tier is extra expensive than some opponents. The value solely goes up when you think about the exterior instruments you’ll have to put money into for communication, doc administration and so forth.
Key options of Microsoft Undertaking alternate options
Though Microsoft Undertaking affords a variety of useful mission administration options to customers, it’s actually not the proper match for each firm and tech stack. Listed here are 5 issues an organization ought to search for in alternate options to Undertaking:
Intuitive consumer interface
When you’re not working plenty of Microsoft merchandise already, you’ll seemingly discover a product that’s simpler on your new customers to be taught and grasp. Microsoft Undertaking customers usually report a really steep studying curve — even for people who find themselves already acquainted with the Microsoft tech stack — as a result of design of the consumer interface.
Newbie-friendly function set
Microsoft Undertaking is designed for tremendous complicated tasks and organizations that want to trace tons of or 1000’s of duties directly. When you work for a smaller group trying to get began with mission administration, Microsoft Undertaking will seemingly bathroom you down with a bunch of super-advanced options that you just don’t want.
Constructed-in collaboration instruments
As a result of Microsoft Undertaking is designed for use at the side of Microsoft Groups, it doesn’t provide any built-in communication or chat instruments of its personal. Selecting a mission administration various that retains communication centralized on a single platform can streamline your teamwork and promote collaboration.
Integrations with third-party apps
Microsoft Undertaking is designed to work with the Microsoft ecosystem, and just about solely the Microsoft ecosystem, which means that integrations with third-party apps are very restricted. When you want your mission administration software program to combine with a number of non-Microsoft merchandise, then your workforce ought to think about a special resolution.
Curiosity in forever-free plans
There are numerous mission administration software program instruments that supply forever-free plans for people and small groups, however Microsoft Undertaking just isn’t one in all them. When you’re a freelancer or small enterprise proprietor on a brilliant tight funds, you’ll wish to think about one of many alternate options listed right here that provides a forever-free plan.
SEE: 6 greatest cloud-based mission administration software program for 2023
Microsoft Undertaking professionals and cons
| Professionals | Cons |
|---|---|
| Nice for integrating with different Microsoft Merchandise. | Expensive. |
| Job administration. | Not as useful for individuals who aren’t Microsoft followers. |
| Superior options. | Studying curve. |
| Different opponents provide extra options and reasonably priced plans. |
Microsoft Undertaking pricing
Microsoft Undertaking affords a 30-day free trial, permitting customers to strive the instrument earlier than shopping for it. Just like the alternate options on this checklist, Microsoft Undertaking additionally affords a tiered subscription and licensing mannequin. It takes it additional by providing an on-premise subscription possibility, permitting those that favor on-premise mission administration over cloud-based options to go for a neighborhood set up.
Cloud-based options
This subscription mannequin consists of three pricing plans with varied options and functionalities.
- Undertaking plan 1: $10 per consumer per 30 days. This plan is right for small groups with fundamental mission administration wants.
- Undertaking plan 3: $30 per consumer per 30 days. This plan is right for fast-growing groups on the lookout for extra functionalities like useful resource administration and extra.
- Undertaking plan 5: $55 per consumer per 30 days. Massive enterprises with varied mission portfolios and complicated mission administration wants will discover this plan appropriate for his or her wants.
On-premises options
This license mannequin can also be out there in three tiers. Needless to say your precise value might differ primarily based in your area or location.
- Undertaking Customary 2021: $679.99 per consumer per 30 days. This plan is appropriate for these on the lookout for an on-premise mission administration instrument with restricted or no collaboration instruments and superior options.
- Undertaking Skilled 2021: $1,129.99 per consumer per 30 days. This consists of superior options.
- Undertaking server: Customized pricing.
In comparison with its alternate options, Microsoft Undertaking is pricey. Though the “Project plan 1” pricing per consumer is cheaper than Asana and TeamGantt base subscription charges, it might not provide sufficient options to handle complicated tasks. This implies you might want to purchase a sophisticated plan, which is able to price you extra.
These on the lookout for reasonably priced pricing might discover one of many alternate options appropriate for his or her wants, or you may discover our checklist of the very best mission administration software program.
Is Microsoft Undertaking outdated?
Microsoft Undertaking launched a redesigned model in 2019. It now seems to be extra like a typical Microsoft web-based product, which is an efficient factor in the event you’re a faithful Microsoft consumer. This replace additionally made the consumer interface extra much like opponents’ and made it considerably extra intuitive to make use of.
Undertaking helps a desktop and on-line model, runs on Home windows and integrates effectively with different Microsoft merchandise. When you’re already acquainted with Microsoft merchandise, particularly Microsoft 365, Undertaking is perhaps your most suitable option. It has each fundamental function you might want to handle your tasks. However, new customers will want a little bit of time to be taught Microsoft Undertaking, and it’s lacking some bells and whistles that others help, akin to chatting inside the software program.
Is there a Google model of Microsoft Undertaking?
Google Workspace doesn’t provide an actual match for Microsoft Undertaking. They’ve apps like Google Sheets, Google Docs, Google Calendar and Google Varieties however they don’t have feature-rich mission administration functions. You’ll be able to handle easy tasks with the out there array of instruments, however they don’t have devoted options for complicated wants.
How do I select the very best Microsoft Undertaking various for my enterprise?
Selecting the very best mission administration software program isn’t any totally different than selecting every other software program. One of the best selections come from weighing the professionals and cons after spending a little bit of time with every product you’re contemplating.
Can your group afford the software program? Not one of the bells and whistles matter in the event you can’t purchase them. Begin your decision-making course of by figuring out the prices that can include licensing your entire related customers. These prices can add up rapidly.
If all you want is mission administration help, search for the next options and assess their ease of use for every resolution:
- Managing duties and scheduling: Customers ought to be capable to see with a fast look whether or not they’re on tempo with their every day and greater objectives.
- Collaboration options: In-app chatting is a well-liked possibility that’s normally out there in a higher-tier bundle.
- Doc administration and storage: These options are additionally primarily out there in higher-tier packages.
- Buyer help: For the very best total consumer expertise, search for good consumer documentation, help communities and technical help providers.
- Safety: Most of those merchandise are very safe, particularly in the event you work in an trade that processes plenty of delicate info. It’s vital to get particular about what you want.
Investing in the proper mission administration software program will prevent cash in the long term. You desire a bundle that meets your organization’s present wants but additionally permits for development with out breaking the financial institution. This checklist of Microsoft Undertaking alternate options is a useful start line in the event you’re uncertain about what’s going to work for your enterprise wants.
Methodology
To decide on the very best Microsoft Undertaking alternate options for 2024, we thought-about many various parameters. This consists of pricing, consumer interfaces, mission views, user-friendliness and collaboration options. We gathered details about every platform from the seller’s web sites and examined the alternate options to study their options and capabilities. We additionally analyzed present and previous customers’ suggestions on overview web sites to study consumer expertise with every instrument.
